Whistleblowing Policy for Consilium Academies Trust
What is whistleblowing?
Whistleblowing is an early warning system; it enables staff to be protected while reporting unethical, criminal or unlawful activity to employers in time for corrective action to be taken.
You should use this Whistleblowing channel to report an ethical concern about serious malpractice which breaches the Civil Service Code, legal or ethical standards, and threatens the interests of others (such as staff and the public) and the Department itself.
Under a Whistleblowing policy, the individual raises the concern about serious misconduct by others for their employer to investigate.
If you are aware of serious misconduct, this policy tells you how to use Whistleblowing to raise concerns in confidence. In this way, problems can be identified and dealt with quickly.
Whistleblowing might cover any misconduct (malpractice) that involves:
It also includes attempts to cover this up, or occasions where those who should be addressing the issue appear unconcerned or are themselves involved. The malpractice could be happening currently, in the past, or is likely to happen in the future. The disclosure must be made in good faith and show the specified malpractice.
If in doubt – raise it!
You may be worried about raising such issues. You may feel that raising the matter would be disloyal to colleagues, managers or to the Department. The Department has introduced this procedure with Trade Union Side agreement to enable you to feel confident to raise your concerns about misconduct at an early stage, without any risk to yourself.
A supplement not a substitute
Staff who are aggrieved about their own situation can use a number of existing complaints channels to raise their concerns. This policy is not designed to replace these channels, which are set out at the end of this statement, and should be used. Your line manager or HR Business Manager can advise you. Your rights under the Crisis of Conscience rules are unaffected by the Whistleblowing procedure, which enables you to raise concerns quickly and in confidence with named individuals – the Whistleblowing Advisers.
This Whistleblowing procedure complements the current guidance for dealing with fraud and reporting serious misconduct, and can be used when circumstances make it too difficult, or inappropriate, to go through the usual channels.
How to raise a concern internally
Step one: If you have a concern about malpractice we hope you will feel able to raise it first by talking or writing to your line management
Step two: If you feel unable to raise the matter through your line management, for whatever reason, please contact the Department’s Whistleblowing Advisers.
Please say if you want to raise the matter in confidence. We encourage you to contact us confidentially rather than anonymously, as it will be easier to investigate
Step three: If circumstances arise where:
For public sector Non-Departmental Public Bodies (NDPBs) sponsored by the Department
Staff in NDPBs should normally raise any Whistleblowing concerns internally, through their employer’s procedures. If this is not appropriate however, they can raise them with DfE as the sponsoring department.
Our assurances to you
The Department, supported by the Trade Union Side, is committed to this policy. If you raise a concern under this policy, you will not be at risk of losing your job or suffering any form of retribution as a result. Provided you are acting in good faith, it does not matter if you are mistaken. Of course we do not extend this assurance to someone who maliciously raises a matter they know is untrue.
The Department will not tolerate the harassment or victimization of anyone raising a genuine concern. We recognise that you may want to raise a concern in confidence under this policy. If you ask the Whistleblowing Officer to protect your identity by keeping your confidence, the Whistleblowing Officer will not disclose it without your consent.
If the situation arises where we are not able to resolve the concern without revealing your identity (for instance because your evidence is needed in court), the Whistleblowing Officer will discuss with you whether and how we can proceed.
The Department encourages you to trust in the confidentiality provided, and to raise concerns confidentially rather than anonymously. It will be much more difficult to look into the matter, to protect your position or to give you feedback if you raise a concern anonymously.
False or vexatious complaints
Just as the Department will seek to protect those who raise concerns in good faith, so it will seek to protect those against whom claims are made which turn out to be unfounded. A concern which is made in good faith may turn out to have no basis in reality and both parties would be protected equally. However, it is possible that vexatious (‘seeking only to annoy and not having sufficient grounds for action’) or malicious claims may be made. The Department will take disciplinary action against anyone who makes such a claim.
How we will handle the matter
Once you have told the Department of your concern, the Whistleblowing Officer will look into it to assess initially what action should be taken. You will be told;
Also, if you ask for it, a written summary of your concern and how it will be handled will be provided.
Please note, however, that the Whistleblowing Officer may not be able to tell you the precise action taken where this would infringe a duty of confidence owed to someone else. The process will be as open as possible within these constraints.
If you are unsure whether to use this procedure or you want independent advice at any stage, you may contact:
The policy is designed to encourage you to raise such matters internally and we hope very much that you will do so. However there may be circumstances where you can properly report matters to outside bodies, such as regulators or the police. The independent Whistleblower’s charity Public Concern at Work (or your Trade Union representative) will be able to advise you on such an option and on the circumstances in which you may be able to contact an outside body. The disclosure will not be protected if you commit a criminal offence in disclosing it (such as breaking the Official Secrets Act).
If you are dissatisfied
By using this policy, you will help us to achieve standards of public service of which we can all be proud. The Department is committed to dealing with matters fairly and properly. Once you have exhausted internal procedures, if you believe that the Department’s response does not represent a reasonable response to the grounds of your concern, you may then report the matter in writing to:
Mr Bill Brooke
Office of the Civil Service Commissioners
35 Great Smith Street
You can also go to the other bodies as detailed in this policy.
When Whistleblowing is not appropriate
Other complaints procedures
You should not turn a blind eye if behaviour falls below the standards the Department expects. If you are concerned about your personal position, or about other problems, the following routes may be followed: –
Direct line manager; the first step – The first step with any concern, including Whistleblowing, would normally be to raise the matter with your line manager. Staff are then encouraged to use any or all of the channels below for raising concerns.
The Grievance Procedure – If you wish to raise any matter of a personal nature or about a management decision that you feel dissatisfied with (except where another channel of review exists e.g. an appeal against non-promotion or an annual report marking). The Whistleblowing policy is not intended to replace the Grievance procedure.
Crisis of Conscience procedure – If you believe you are being required to act in a way which breaches the Civil Service Code, you should report the matter.
Contact your Trade Union representative
Contact Right Corecare Welfare – phone contact is 01489 553000
Anti-Fraud Procedures – These are documented in Finance Matters and in the Staff Handbook. (Any suspected fraud, corruption or other financial irregularity involving Departmental staff should be reported as above. For concerns relating to external bodies these should be reported to Internal Audit Unit.
© Consilium Academies 2017